AI that Plans, Sources, Manages & Predicts Meetings and Events
Autonomously orchestrate meetings & events with agentic AI + enterprise visibility across spend, compliance, and execution.
Industry-Specific Solutions
Built for You
Tailored AI-powered event management designed for the unique needs of enterprise, life sciences, and government sectors.
Meetings
Enterprise Event Planning
AI planning tools for enterprise events
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Life Sciences
Pharma & Biotech Events
AI compliance + protocal scheduling
Learn More
Government
Federal & State Events
Ai + governance for regulated spend
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Travel Management
Corporate Travel Planning
AI-driven travel management solutions
Learn More
Complete Platform
AI that Plans, Sources, Performs and Predicts your Meetings and Events.
Autonomously orchestrate meetings & events with agentic AI + enterprise visibility across spend, compliance, and execution.
Small Meetings & Venue Sourcing
Elevate your events and book only the best – no matter where you’re headed. Automate shopping & bidding from a global marketplace of venues and vendors representing 1,000,000 spaces.
Small Meetings & Venue Sourcing
Elevate your events and book only the best – no matter where you’re headed. Automate shopping & bidding from a global marketplace of venues and vendors representing 1,000,000 spaces.
Small Meetings & Venue Sourcing
Elevate your events and book only the best – no matter where you’re headed. Automate shopping & bidding from a global marketplace of venues and vendors representing 1,000,000 spaces.
Small Meetings & Venue Sourcing
Elevate your events and book only the best – no matter where you’re headed. Automate shopping & bidding from a global marketplace of venues and vendors representing 1,000,000 spaces.
aime in Action
How Agentic AI Works
Watch aime autonomously orchestrate your entire event workflow with human-AI collaboration at every step.
Input Goals
Define event parameters, budget, and requirements
AI understands context and constraints
AI Sourcing
aime searches, compares, and recommends venues
Instant RFP generation and negotiation
Automated Coordination
AI handles emails, reminders, and follow-ups
Smart scheduling and attendee management
Spend Reporting
Real-time analytics and compliance tracking
Predictive insights for future optimization
aime
Meeting Assistant
Your first point of contact for all event planning needs. Understands natural language and routes tasks to specialized agents.
groupize.ai/aime-meeting-assistant
aime
What can I help you with?
I’m your first point of contact for all event planning needs. I understand natural language and can route tasks to specialized agents. What would you like to do next?
Find a venue
Book travel
Check budget
Tasks Completed
0
Time Saved
0h
groupize.ai/aime-scout
aime
Where do you want to meet?
I’ve compared NYC, Boston and London for travel costs, time and CO2 emissions. What would you like to compare next?
Weather
Vibe
Airport Transfers
Tasks Completed
0
Time Saved
0h
aime Scout
Autonomously searches and compares venues based on your requirements. Generates RFPs and negotiates on your behalf.
aime Request
Manages approval workflows, routing requests through the right channels and tracking status in real-time.
groupize.ai/aime-request
aime
Let's get this approved
I manage approval workflows, routing requests through the right channels and tracking status in real-time. What would you like to do next?
Submit request
Track status
View history
Tasks Completed
0
Time Saved
0h
groupize.ai/aime-smartbids
aime
Negotiate my hotel
I’m an AI-powered negotiation engine that gets you the best rates through competitive bidding and smart contract analysis. What would you like to do next?
Start bidding
Compare rates
Review contracts
Tasks Completed
0
Time Saved
0h
aime SmartBids
AI-powered negotiation engine that gets you the best rates through competitive bidding and smart contract analysis.
aime Budget
Real-time budget tracking, forecasting, and alerts. Ensures you never exceed spend limits with predictive analytics.
groupize.ai/aime-budget
aime
What is my total spend?
I provide real-time budget tracking, forecasting, and alerts. I ensure you never exceed spend limits with predictive analytics. What would you like to do next?
View forecast
Set alerts
Analyze spend
Tasks Completed
0
Time Saved
0h
groupize.ai/aime-meeting-assistant
aime
What can I help you with?
I automatically generate registration websites, landing pages, and attendee portals based on event parameters. What would you like to do next?
Create site
Customize design
Publish
Tasks Completed
0
Time Saved
0h
aime Sites
Automatically generates registration websites, landing pages, and attendee portals based on event parameters.
aime Travel
Handles all travel logistics including flights, hotels, and ground transportation with policy compliance built-in.
groupize.ai/aime-travel
aime
Book flights
I handle all travel logistics including flights, hotels, and ground transportation with policy compliance built-in. What would you like to do next?
Book flights
Reserve hotels
Arrange transport
Tasks Completed
0
Time Saved
0h
groupize.ai/aime-life-sciences
aime
What is my total spend?
I’m specialized for pharma compliance, HCP tracking, and regulatory documentation. Built for life sciences events. What would you like to do next?
Track HCP spend
Generate reports
Audit compliance
Tasks Completed
0
Time Saved
0h
aime Life Sciences
Specialized agent for pharma compliance, HCP tracking, and regulatory documentation. Built for life sciences events.
aime Insights
Advanced analytics and reporting across all your events. Identifies trends, savings opportunities, and optimization areas.
groupize.ai/aime-insights
aime
How much do we spend?
I provide advanced analytics and reporting across all your events. I identify trends, savings opportunities, and optimization areas. What would you like to do next?
View analytics
Export reports
Find savings
Tasks Completed
0
Time Saved
0h
groupize.ai/aime-support
aime
How can I help?
I provide 24/7 intelligent support that learns from every interaction. I resolve issues autonomously or escalate to human experts. What would you like to do next?
Get help
Report issue
Contact expert
Tasks Completed
0
Time Saved
0h
aime Support
24/7 intelligent support that learns from every interaction. Resolves issues autonomously or escalates to human experts.
Ready to meet your AI agents?
See how the aime family can transform your event operations
SEAMLESS INTEGRATION
Fully Integrated with SAP Concur
- Concur Travel
- Concur Expense
- Concur Request
Meet aime™
Your ai for Meetings & Events.
Plan, manage, and execute from one platform. Whether you’re bringing together 5 people or 5,000, Groupize.ai keeps it simple from start to finish with purpose-built planning tools, easy workflows and access to ai expert guidance.
Integrations
Seamlessly connect with your existing tech stack including online booking tool, expense management, HCP tools and data lakes.
Security
Enterprise-grade security with ISO27001, PCIDss and Fedramp compliance, encryption at rest and in transit.
Spend Visibility & Compliance
Real-time spend tracking, approval workflows, and automated compliance checks.
Predictive Insights
AI-powered analytics predict costs, identify savings, and optimize future events.
Enterprise Meetings
Less Work. More Impact.
AI handles repetitive tasks so your team focuses on planning strategy and delivering exceptional experiences.
40+ hrs per event
Time Saved
15-20%
Cost Reduction
90%
Automation Rate
- Automated venue sourcing & RFP generation
- AI-powered budget optimization
- Real-time collaboration tools
- Integrated approval workflows
- Logistics and Travel
- Total Budget from Estimated to reconciled
- Meetings Insights
"Groupize cut our event planning time in half while giving us complete visibility into spend."
Sarah Chen
VP of Events, Fortune 500 Tech Company
Life Sciences Events
Radical Transformation of Life Sciences Events
Improve Sunshine Act compliance within your expense reports by reducing errors and achieving compliance scores of over 90% and above.
40,000 with digital sign-in
Office Visits
100%
Compliance Rate
3x faster
Planning Efficiency
- Integrated to Concur Expense
- Integrated to MedPro Systems, IQVIA and MDMs
- Audit trail and Reporting
- Digital Sign-in with ai
- Transfer of value and ai reporting
"The compliance automation alone has saved our team hundreds of hours and eliminated audit risks."
Dr. Michael Rodriguez
Director of Medical Affairs, Global Pharma
Government Events
Government Emergency & Group Travel Lodging Management Platform
Modernize government room block management and emergency travel with centralized sourcing, automated compliance, and complete audit trails. Built for GSA standards with accountability to Congress and taxpayers.
100%
Policy Compliance
Real-time
Spend Visibility
Always
Audit Readiness
- 24/7 Emergency travel and room block management with ai
- Surge blanket travel approvals
- Centralized sourcing, negotiation & payment
- Built-in policy enforcement & per diem compliance
- Complete audit trail documentation
- Cost control with taxpayer accountability
- TMC Partnerships and unified operations
- FedRAMP certified (in progress)
"Finally, a solution that understands government requirements and makes compliance automatic, not an afterthought."
James Patterson
Event Coordinator, Federal Agency
TMC Partners
Travel Inc
National Travel
CI Azumano
Enterprise Corp
Adtrav
Amex
SATO
ROI Calculator
Estimate Your Savings
See how much time and money your organization could save with Groupize’s agentic AI platform.
Hours Saved Annually
1,608 hrs
Labor Reduction
90%
Total Annual Savings
$99,000
91%
ROI
Meetings Savings
AI Savings
Digital Sign-in with AI
Your Event Portfolio
Real AIME ROI Data:
Manual Process (35.5 hrs = $2,185/event):
- Intake & Sourcing: 15.5 hours
- Reporting & Audit: 11.0 hours
- Room Block Mgmt: 9.0 hours
AIME Agentic AI (3.35 hrs = $205/event):
- Intake & Sourcing: 1.55 hours
- Reporting & Audit: 0.85 hours
- Room Block Mgmt: 0.95 hours
= 90% Reduction in Labor
See It in Action
Watch exclusive demos and case studies. Access our video library with a quick registration.
aime Meetings Assistant: What Can I Help You With
See how aime intelligently assists with venue sourcing, recommendations, and hotel selections for your events.
aime Scout: Where Do You Want to Meet?
Watch AIME Scout autonomously search and analyze venues based on your requirements.
Life Sciences Case Study
Reimagine HCP compliance and event operations with AI.
2026 Buyer's Guide: Meetings & Events Tech for the AI Era
Discover how leading companies are using AI to simplify planning, automate compliance, and unlock full visibility across all meeting types.
Trusted by Industry Leaders
Join hundreds of enterprise organizations automating their event operations
90%
Planning Time Saved
85%
Reduction in Errors
15-22%
Savings
98%
Customer Satisfaction
POWERING EVENTS FOR LEADING ORGANIZATIONS
Enterprise Corp
Global Pharma
Federal Agency
Tech Solutions
BioTech Inc
Fortune 500
"Groupize has fundamentally transformed how we approach event planning. The AI doesn't just assist—it orchestrates. Our team can now focus on strategy and relationships instead of administrative tasks."
Jennifer Davis
Chief Events Officer, Global Enterprise
Join the AI Revolution in Event Planning
Ready to Transform Your Event Operations?
See how agentic AI can reduce planning time by 90%, cut costs by 22%, and give you complete visibility into every dollar spent.